Products

Multiple Warehouses

The facility to operate more than one warehouse allows you to place orders from specific warehouses, transfer parts from one store to another, use specific stores for work order parts used and allow users to view parts in all stores. On opening the module, you see a summary of all parts in all stores, including the “Substitutes” store (see below).

Purchase Orders and Budget Control

MiniMaint as standard can list all spare parts that require restocking. This option then allows the creation of a purchase order for either spare parts or sub-contractors time. Tracking is possible with estimate, partial receipt, balanced and invoiced conditions for each order. It is also possible to automate your purchase orders. Two types of budgeting are available; purchasing and operational. Purchasing covers the requisition of spare parts, providing constant feedback on your budget figures. Operational is linked to your work orders and providing control of your work order expenditure.

Barcodes for Stock

Manage your parts stock easily by being instantly able to find all details on a part, quickly enter the usage of the part on a work order or the ordering of a part on a purchase order. This option is recommended when you have the multiple warehouse option installed.

Barcodes for Work Orders

This allows frequent repetitive tasks to be completed simply, as they do not require detailed reports before closing the work orders. It takes only three barcode scans to simply complete a visual inspection or safety check. Once to identify the engineer, record the appropriate asset details, and then the validation of the work carried out or the creation of a new task. It can also be used for the speedy import of new data and corrections to work orders.

Work Order Tasks

In the basic MiniMaint system, a full set of task instructions can be included in work orders. This option enables you to design those series of tasks to be completed one by one, and individually ticked off in the software. It is suitable where there are safety issues, or the work order includes a series of tasks to be performed in a particular sequence or by multi-discipline teams or departments.

Planning

Planning provides you a daily and weekly charts to visualise, control and manage your engineering workforce. Advanced planning can manage job conflicts, giving you an alarm if you assign a job to an engineer who is already scheduled for another job at the same time. You will then be simply able to re-assign that task to other available employees.

Substitutes

This option manages interchangeable asset parts. Typically, substitutes are repairable items such as moulds, production tools, truck tyres etc. They are usually identified by a serial number, and can be replaced by a similar part to enable repair or re-calibration. When fitted to an asset, they will behave like a sub-asset, on which it will be possible to create work orders on the substitute itself. Substitutes also hold their own history on work orders, therefore you have a full account of the costs of parts used and hours worked on each item.

Invoicing

This option is available should you wish to create invoices for either internal departments or cost centres. Alternatively, if you are a service management company, it creates customer invoices. The invoices contain costs for work done and parts supplied on work orders and margins are allowable. This module can also be integrated with third party accounts software.

Web Module

With all of the main software functions available in the Web Module, this option is especially suitable for companies with multiple remote locations, or those looking for global control. Three types are possible, web requests, web work orders and an option for both requests and work orders. As only a web browser is necessary, this option is suitable for PDA’s with a browser, whether they are Pocket PC or Palm operated. Add 3G/GPRS, wireless or Bluetooth and you have flexible solutions. The web module is also suitable for an intranet, providing company-wide access to the CMMS.

Universal Import

This option is not only suitable for the initial import of data, but also for the regular import of external data from other processing systems or files. Specific updates such as stock quantities or external worksheets are two examples, opening your system to many other applications.

Linked PM's

This option allows the creation of a priority tree of linked Planned Maintenance jobs assigned to the same asset. For example, if an asset has a three monthly planned task and a once yearly overhaul, as the work done on the three monthly planned task is included in the once yearly, then the fourth three monthly task (to be performed at 12 months) will not be created automatically. Each asset has it’s own priority tree each can have as many levels as needed.

Action Programmer

This makes it possible to automate all peripheral tasks created around your MiniMaint software. Tasks such as initiating imports or exports, or sending e-mails are examples all depending on certain events, thus customising your installation. Parameters are available to assist in the creation of the programming actions.

Advanced Data Access

This limits access to approved sections of the asset tree structure depending on the user’s logon details. This access includes assets, stores and stock, work orders and planned jobs. Thus one database can contain data on multiple sites to be controlled centrally but operated locally.

Link to Supervisory (SCADA) Software

This option allows the creation of a link to a SCADA package or a PLC, therefore controlling the generation of Planned Maintenance into Work Orders by way of live production data.

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